Higher Education Administrator

  • Location
    Uxbridge, Greater London
  • Salary
    £14.22/Hourly
  • Job type
    Temporary contract
  • Industry
    Education and Training
  • External Reference
    JN-082022-271285
  • Category
    Education & Childcare - Higher Education

Assistant Practice Education Administrator


Location: Uxbridge


Salary: £14.22ph


Duration: Start Monday 22nd Aug - Tues 22nd Nov 2022 (3 months) - high potential of being extended


Working pattern: arrangements between home and office work: Working in the office each day, Mon - Thurs, 9.30am to 2.30pm 5 hrs a day, other working pattern would be considered (some hybrid may be possible) - 20 hrs a week


Contract type: Temporary


Adecco is currently recruiting for an Assistant Practice Education Administrator to join a prestigious university based in Uxbridge.


Roles and responsibilities


Student Engagement, Student Support and Welfare



  • By providing a first line service to students going onto, during and returning from practice placements, ensure that any practice learning activity relating to taught programmes is as integrated and seamless part of the student's learning experience.

  • Assist the Practice Learning Co-ordinator (academic) in planning placement allocations, whilst being responsible for the administration of informing placement providers and students of placement allocations, changes or cancellations and other required correspondence.

  • Develop and maintain processes and records that co-ordinate various practice placement requirements (including DBS and immunisation checks).

  • Be the primary point of contact for students on placement, Practice Tutors and placement providers.

  • Support the investigation of often complex enquiries and the production of case notes for special cases (including mitigating circumstances, internal resolutions, appeals and complaints) whilst prioritising difficult situations and advising on appropriate courses of action to resolve these promptly.

  • Establish and maintain a comprehensive, useful portfolio of practice placement providers, their primary points of contact and locations, for use by students and Practice Tutors.

  • (Mirroring the work of the Programme Administrator), provide all students on practice placements with signposting to academic governance rules and regulations of the Department / College / University, referring them to relevant University support services when appropriate.



Academic Administration



  • Provide procedural advice and support to the Division of Physiotherapy under the guidance and steer of the Student Health Partnerships and Placements Manager (line-manager).

  • Use other IT systems when required specifically Business Objects (SITS reporting tool) and Blackboard Learn, producing and requesting postgraduate research student data reports and supporting the virtual learning environment as required.

  • Co-ordinate all on-site meetings and briefing sessions relating to the Department's engagement with Practice Educators and Practice Tutors.

  • Attend / participate in College or Departmental meetings and committees, supporting the Student Health Partnerships and Placements Manager when required.


Resource Planning and Management



  • Develop good working relationships with external partners and internal stakeholders; negotiating and influencing where necessary to prioritise the needs of the student.

  • Facilitate payments and expenses for travel and ensure appropriate reporting.


Data and Record Management



  • Utilise SITS / E-Vision to record placement allocations and all related examination and assessment-related activities, ensuring an effective and timely contribution to the student examination process as required by the Programme or Divisional Lead.

  • Ensure all data collection and information provision is compliant with both Data Protection (DP) and Freedom of Information (FoI) expectations.


Effective Behaviours:



  • Timeliness

  • Meeting Deadlines

  • Communication and Networking

  • Networking group across colleges

  • Ability to negotiate and influence

  • Ability to plan and organise personal workload

  • Ability to adapt to a flexible approach to the demands of a busy College/Department in order to accommodate changes in priorities when required which may also require assisting in other areas across the College/Departments

  • Participate in meetings and attend training events as necessary, supporting the Department(s) with any introduction to new technologies, enhancements to process or changes to day to day management of administration.


If you would like to find out more about this position, please upload your most up to date CV. We will contact all short-listed candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Essanjo Jorge